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DealerTeam

Create a Parts Master

Learn How to create a Part Master in DealerTeam and understand the related functions.  The Parts Master controls part definitions across multiple inventories. Components of the Parts Master include supersession, price tape updates, catalog images, as well as barcode definitions.

Considerations

Parts Masters are the base records for all parts in inventory, past and present.  Caution should be used when editing a Parts Master. Often times, the best approach when changing Part Numbers or Manufacturers is to mark the Status In-Active and create a new Parts Master. 

Learn when to use Part Supersession to update part numbers. 

Parts Master

Every cataloged part needs a Part Master to define the cost, price, description, and status. Organizations supporting multiple locations can manage a single Parts Master while keeping parts inventories unique across all locations.     

There are two methods when creating a new Parts Master.  Make sure to select the DealerTeam Parts app to display the correct Tabs. 

 

1. Click Create New from the sidebar, select Parts Master.

   create new drop down, select Parts Master 

    2. Click the tab Parts Master, click New. 

    New button on Parts Master tab

 

Included in creating a new Parts Master are the following required fields. Enter the appropriate values and click Save.  

  Required Fields

  • Manufacturer
  • Part Number
  • Part Description
  • Cost
  • Retail Price
  • Pack Quantity
Create a new part master required fields

 

The Parts Master record will be created. You can add quite a bit more information to the parts master if you want though it is not required.

  • Jobber Price: This would be the normal retail price that a Jobber would show as List on an invoice.
  • Warranty Price: In the case that you can charge more than the cost of warranty repairs this will set the sale price for a part used on a warranty repair.
  • MAP: Minimum Advertised Price, in the case where you have agreed not to sell a part at lower than a set price.
  • Core Value: This will determine if there is a Core Charge and how much it should be.
  • Product Tax Code: This will determine the tax on a sale, on a Deal the Deal rules will override it.
  • Applications: Where this part can be utilized, on a specific vehicle
  • Labor Time: This will be the standard time to install a part on a vehicle.
  • Catalog Image: You can add a specific image of the part in question. 

 Parts master record

 

The system will create a unique Part MFG:No. In the above example, Other:FL-CH10955 is the Manufacturer prefix Other combined with the Part NumberFL-CH10955.

The Raw Part Number FLCH10955 is also created without any spaces or special characters. This is used programmatically to interact with third-party systems that do not recognize both spaces and/or special characters. 

What's Next

After a Parts Master is created, learn how to add a new part to the physical inventory.